Privacy Policy

Last Updated: September 2025

1. Introduction

Welcome to the Paul Canoville Foundation (“we,” “our,” “us”). We are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website at https://www.paulcanovillefoundation.com/ (“the Site”).

By using our Site, you consent to the data practices described in this policy.

2. Who We Are

Paul Canoville Foundation is a registered charity in England and Wales. Our charity number is Charity number: 1164120.
Our registered address is: The Paul Canoville Foundation
C/O 96 Bridge Street, Peterborough, PE1 1EH

For the purposes of data protection law, we are the “data controller” of your personal information.

3. Information We Collect

We may collect and process the following data:

  • Personal Data You Provide Voluntarily: This includes information you provide when you:

    • Contact us via our online form or email.

    • Sign up for our newsletter or updates.

    • Register for an event or program.

    • Make a donation.

    • Apply for a job or volunteer opportunity.

    • This information may include your name, email address, phone number, postal address, payment details, and any other information you choose to share.

  • Automatically Collected Information (Cookies & Analytics): When you visit our Site, we may automatically collect:

    • Technical Data: Your IP address, browser type and version, time zone setting, operating system, and platform.

    • Usage Data: Information about your visit, including the full URL clickstream to, through, and from our Site, pages you viewed, page response times, and length of visits to certain pages.

We use cookies to distinguish you from other users and to improve your experience. You can set your browser to refuse all or some browser cookies, but this may affect your ability to use parts of our Site.

4. How We Use Your Information

We use your information for the following purposes:

 
 
Purpose Legal Basis
To provide you with information, services, or materials you request. Necessary for our legitimate interests (to respond to your queries and run our charity).
To process donations and administer gift aid. Necessary to perform a contract (processing your donation) and compliance with a legal obligation (Gift Aid).
To send you marketing communications about our news, events, and fundraising activities, if you have opted in. Your consent.
To manage our events, programs, and volunteer opportunities. Necessary for our legitimate interests (to deliver our charitable services).
To improve our website, services, and user experience. Necessary for our legitimate interests (to study how our Site is used and develop our services).
To fulfil our legal and regulatory obligations. Compliance with a legal obligation.

5. How We Share Your Information

We will never sell your personal data. We may share your information with:

  • Service Providers: Trusted third parties who provide services on our behalf (e.g., website hosting, email distribution, payment processing, event management). These providers are contractually obligated to keep your information secure and use it only for the purposes we specify.

  • Legal Obligations: We may disclose your information if required to do so by law or in response to valid requests by public authorities.

6. Data Retention

We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements. For example, we are required to keep Gift Aid records for at least 6 years after the tax year they relate to.

7. Your Data Protection Rights

Under data protection law, you have rights including:

  • Your right of access – You have the right to ask us for copies of your personal information.

  • Your right to rectification – You have the right to ask us to rectify information you think is inaccurate or complete information you think is incomplete.

  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances.

  • Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

  • Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

  • Your right to withdraw consent – Where we rely on your consent, you can withdraw it at any time.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@paulcanovillefoundation.com to make a data subject request.

8. Fundraising Regulator

The Paul Canoville Foundation is committed to best practices in fundraising. We adhere to the Fundraising Regulator’s Code of Fundraising Practice.

9. Links to Other Websites

Our Site may contain links to other websites. This privacy policy applies only to our Site. We encourage you to read the privacy statements of any other sites you visit.

10. Changes to This Privacy Policy

We may update this policy from time to time. The updated version will be indicated by an updated “Last Updated” date. We encourage you to review this policy periodically.

11. How to Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: e.g., info@paulcanovillefoundation.com


If you are not satisfied with our response, you have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk).

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